{"id":11164816,"date":"2019-02-04T05:15:27","date_gmt":"2019-02-04T05:15:27","guid":{"rendered":"https:\/\/wordpress.org\/support\/?post_type=helphub_article&p=11164816"},"modified":"2024-06-08T19:55:14","modified_gmt":"2024-06-08T19:55:14","slug":"tools-export-personal-data-screen","status":"publish","type":"helphub_article","link":"https:\/\/wordpress.org\/documentation\/article\/tools-export-personal-data-screen\/","title":{"rendered":"Tools Export Personal Data screen"},"content":{"rendered":"\n

WordPress 4.9.6 included a feature to archive user data for export. Export Personal Data tool can generate a (.zip<\/code> format) file containing the personal data which exists about a user within your WordPress site.\n<\/p>\n\n\n\n

Note: As this tool ONLY gathers data from WordPress and\nparticipating plugins, you may need to go beyond to comply with export\nrequests.\n<\/p>\n\n\n\n

Using Export Personal Data<\/h2>\n\n\n\n

Basic Usage<\/h3>\n\n\n\n

Export Personal Data tool uses email validation to send a user’s request to an administrator.\n<\/p>\n\n\n\n

1. Select Tools<\/strong> -> Export Personal Data<\/strong> from Administration Screens. <\/p>\n\n\n\n

\"\"<\/a>
Export Personal Data Screen<\/figcaption><\/figure>\n\n\n\n

2. Specify Username or email address and click Send Request<\/strong>.
\nIf Confirmation request initiated successfully, the request will be shown in below Requester Table and Status<\/strong> will be changed to Pending<\/em>.\n<\/p>\n\n\n\n

\"\"<\/a>
Export Personal Data Pending Screen<\/figcaption><\/figure>\n\n\n\n

User will receive the following mail with subject ‘[<site_name>] Confirm Action: Extract Personal Data’.\n<\/p>\n\n\n\n

Howdy,\n\nA request has been made to perform the following action on your account:\n\n     Export Personal Data\n\nTo confirm this, please click on the following link:\nhttps:\/\/<site_address>\/wp-login.php?action=confirmaction&request_id=94&confirm_key=99rqZB4CcRct8JwL55Ov\n\nYou can safely ignore and delete this email if you do not want to\ntake this action.\n\nThis email has been sent to atachibana@unofficialtokyo.com.\n\nRegards,\nAll at <site_name>\nhttp:\/\/<site_address>\/\n<\/pre>\n\n\n\n
3. If user click link in the mail, below page is shown.\n<\/p>\n\n\n\n
\"\"<\/a><\/figure>\n\n\n\n
At the same time, the Status of Request will be changed to Confirmed<\/em>, and Next Steps<\/strong> shows Email Data<\/strong> button.\n<\/p>\n\n\n\n
\"\"<\/a>
Export Personal Data Confirmed Screen<\/figcaption><\/figure>\n\n\n\n
4. Click Email Data<\/strong>.
 Next Steps<\/strong> will be changed to Email Sent<\/strong>.\n<\/p>\n\n\n\n
\"\"<\/a><\/figure>\n\n\n\n
User will receive following mail with subject ‘[<site_name>] Personal Data Export’.\n<\/p>\n\n\n\n
Howdy,\n\nYour request for an export of personal data has been completed. You may\ndownload your personal data by clicking on the link below. For privacy\nand security, we will automatically delete the file on <expired_date>,\nso please download it before then.\n\nhttps:\/\/<site_address>\/wp-content\/uploads\/sites\/3\/wp-personal-data-exports\/wp-personal-data-file-atachibana-at-unofficialtokyo-com-TONWbmz8GqwFi5ScUBTrClel0zc4DkU0.zip\n\nThis email has been sent to atachibana@unofficialtokyo.com.\n\nRegards,\nAll at <site_name>\nhttp:\/\/<site_address>\n<\/pre>\n\n\n\n
Note:<\/strong> Link is available only 48 hours. <\/p>\n\n\n\n
5. If user click the link, .zip<\/code> file will be downloaded that includes one index.html file. For detail format, refer below section Exported Personal Data. <\/p>\n\n\n\n
At the same time, the Status<\/strong> of Request will be changed to Completed<\/em>, and Next Steps<\/strong> displays Remove request<\/strong> button.\n<\/p>\n\n\n\n
\"ExportPersonalData<\/a><\/figure>\n\n\n\n
6. Click Remove request<\/strong>. The request will be removed.\n<\/p>\n\n\n\n
Note: There are no ‘Trash’ status such as Posts’.\n<\/p>\n\n\n\n
Downloading Personal Data<\/h3>\n\n\n\n
You can download Personal Data from popup menu Download Personal Data<\/strong>.\n<\/p>\n\n\n\n
  1.  Move mouse cursor on the Requester’s mail address in the Requester Table. Download Personal Data<\/strong> will be displayed. <\/li>
  2.  Click Download Personal Data<\/strong>.<\/li><\/ol>\n\n\n\n
    \"ExportPersonalData<\/a><\/figure>\n\n\n\n
    .zip<\/code> file will be downloaded that includes one index.html file. For detail format, refer below section Exported Personal Data.
     At the same time, the Status of Request will be changed to Completed<\/em>, and Next Steps<\/strong> shows Remove request<\/strong> button. <\/p>\n\n\n\n
    Note: Even in the Pending<\/em> status, you can download the Personal Data.\n<\/p>\n\n\n\n
    Filtering Request<\/h3>\n\n\n\n
    You can filter requests by Status or Requester’s mail address.\n<\/p>\n\n\n\n
    To Filter by Status\n<\/p>\n\n\n\n