Room Deposits & Rates, and Amenities

Since this doesn’t collect funds, how you handle Escrow and your final refunds is dependent on you. The charges are informational and need to be handled in person. I may be misunderstanding your question, thought.

Amenities are never charged. The difference is that non-reservable amenities are in the room (sink, fridge, garbage disposal) vs. reservable amenities that need to be set up (coffee urn, projector, flip chart).

Since this system is developed for libraries and not for-profit buisnesses, it’s been simplified and doesn’t focus on individual costs.

I think you misunderstand. The total cost should not be shown as the deposit plus the room cost. The actual Total cost is just the room cost, the deposit is either paid toward this or held as a security deposit. I am suggesting that you change the wording to reflect this by not saying, or adding the two values together. At the moment it looks like the events Total cost is = (Deposit + Room cost). While this could well be the amount required at contract signing it is not the net cost to the client.

This only concerns the message returned when the form is submitted, as the email can be changed under email settings.

Further, “Since this doesn’t collect funds” I assumed that the idea was to eventually offer fund collection? The payment page within the setting is why I am making this assumption. If the idea is to implement payment then discussion of usage is appropriate.

Finally, being a not-for-profit business does not mean being inefficient or not maximizing your resources.

We are actively working on integrating a payment system in the future. The total cost (maybe it should be total due) is the deposit + room cost. If your room is clean, you get your deposit back. But up front, you need to pay the total cost, which is deposit and room cost. Maybe I’m misunderstanding?

Total due is what it should be.

When you add your payment system it will need to be able to process deposits separately to room costs, should offer discount and promotional code options, add-on or amenities costs, and there needs to be more allowance for different room cost.

I think the phrasing is more of a matter of semantics that a bug.

Also, while we have plans for adding new functionality and improvements in the future, for now, adding discounts, priced amenities and promo codes are not a top priority as these are all handled well in more complex systems that are already available. We’re not trying to make an all-situation meeting room system or make a free copy of existing software. The goal is to make a meeting room system that is free, simple and focused on libraries.

OK therefore not the solution I am looking to for our small community facility.