Use a different record display template for administrators

Yes, you can do this by using a custom template for your [pdb_list] shortcode. Put a line like this after the line that contains $this->the_field():

<?php if ($this->field->name == 'last_name' && is_user_logged_in()) $this->field->options['single_record_page'] = 120; ?>

Change out the value the field name is matching to b the field you have your links on, and change the number ‘120’ to the ID of the page your logged-in users should access. If you want to restrict access to only certain types of users, use “current_user_can()” in the if test as well.

Excellent thanks!
I will give this a try and report the (positive) news…
The extension is fab by the way… I’m looking forward to the oohs and aahs of admiration from our users (I wish….)

Thank you, this was the solution.
In case it helps anyone else, what I did in the end was use your suggestion but I created a custom version of pdb-record. If someone is logged into wordpress and uses the private id link to access the record page, then the publish-the-post link is shown, whereas if someone clicks on the private id link from their membership email, they are not logged in so they don’t get the publish link.
Works a treat, thanks!